Dear fellow Whitehall homeowners,

It’s been a busy and eventful year! You should have received a packet in the mail this week with this information and the financial statements; if you did not, you can download it by clicking this link. Here is some additional information about the annual meeting and board business:

1. Self-nomination form – Due August 26, 2020.  Your community needs you!  There are 3 open seats on the board for 2020-2023, and only two current members are running for re-election.  If you are interested in running for a 3-year seat, please submit a self-nomination form to Gloria by 8/26/2020.  A blank form is attached. These statements will be made available for review by the membership prior to the elections.
   
2.  Board member elections – vote by mail – September 23, 2020.  You will receive the Agenda for the annual meeting, a ballot and a voter information packet in early September.  You can mail your ballot to Gloria, or drop it off at the Whitehall Meeting Room (dates and times TBD). 
   
3. Annual meeting – via Zoom – Monday, October 19, 6:30pm.  We will have a Q&A session about the information in this packet, and announce the election results.  You will receive a Zoom meeting invite and link to the meeting in early October.

We continue to work toward enhancing the community in both its appearance and quality. The Board is committed to developing our maintenance programs to insure the long-term health of the community. We also are strategically working on how we can respond to the community as efficiently and with the most care possible. We thank you for your dedication and appreciation for the health of Whitehall.

Summer has officially begun and the community has been great about following the new rules for pool safety!

We are not out of the woods yet, though.  Hospitalizations for COVID-19 have increased significantly, and as of Friday 6/26, face coverings are now required in public places statewide.  A significant percentage of Whitehall residents are in a high-risk group for the disease, so it is important to remain vigilant. Be safe for your neighbors and they will do the same for you.

A bit of good news, though: we are modifying the pool rules slightly.  As of today, residents may invite their immediate family members to the pool.  The pool capacity remains at 42 people, so plan accordingly.  If there aren’t any chairs available at the pool, one of your party will have to wait for a space.  (And if you’ve been at the pool for more than a couple hours, consider heading inside so other residents can enjoy.)

Thank you for your cooperation and understanding.  Stay safe and stay healthy!!

Dear Whitehall residents,

We met yesterday for a packed evening of agenda items. Here is some news you can use from your HOA board! 

1.  Annual meeting in September. We are waiting on guidance from Wake County and the Governor’s office on whether or not it’s prudent to have an in-person annual meeting.  Currently, the most likely option is for us to do it remotely via Zoom.  If you are not familiar with how to use Zoom, go to https://zoom.us/ to download the app for your computer. We will have a more definite plan after July’s meeting.
   
2. Coupon books and roof assessments.  Only three more months left of the monthly roof assessment! If you chose to pay $166.67/mo, you’ll notice this was left out of the latest coupon book.  Replacement coupons are in process, but if you don’t get them in time for July, just send an extra $166.67 with your regular payment.
   
3. Tommy Gattis “retirement”.  After 9 years as the unofficial Mayor of Whitehall, Tommy has decided to step down from official board member duties. (We’ll miss you Tommy!) These are some big shoes to fill, so if you are interested in serving as a board member, contact Gloria to get on the September ballot.
   
4. Getting things fixed.  A reminder on how to get repairs, report trees down, and get approval for home improvement projects (now that we can’t just ask Tommy…):

Repairs to your unit: email the attached Maintenance Service Request form to gnelson@sentrymgmt.com

Repairs to common area items (broken address poles, trees down, etc): email or call Gloria, gnelson@sentrymgmt.com , 919-790-8000 x52508.

Home improvement: email the attached Architectural Request form (ARC) to gnelson@sentrymgmt.com

Emergencies outside of normal business hours: call the Sentry Management emergency number, (800) 932-6636

First, I would like to thank the members of the HOA Board for their time and effort over the past few days. Without everyone working together, we would not be at the point that we are concerning the pool opening.
I am happy to report the pool will be OPEN starting at 12 noon on Wednesday, June 3rd. However, this opening comes with additional guidelines and safeguards in place. Please be advised we have spoken with Pool Professionals, and other HOA’s as we have come to the final plan in order to be able to open our pool safely. All residents will need to adhere to the following rules:

1. Based up on the CDC and county regulations the pool capacity is set for the time
   being at 42 residents. This capacity is based upon the number of Family Tables and the number of chairs we can fit while observing the 6’ social distancing guidelines.
2. Because of the headcount limitation the pool will be for RESIDENTS ONLY. No
   outside guests are allowed at this time.
3. Due to headcount, we ask that Residents limit the amount of time to between 2 and 3 hours to allow for availability to others.
4. Updated rules for pool usage are attached and will be posted at the clubhouse.
5. The 4 tables set up around the pool deck will be for families only.
6. All deck chairs will have designated spaces marked on the deck, 6 feet apart to meet social distancing guidelines. Chairs may not be moved from their marked locations for any reason.

While we understand that the additional limitations are not ideal, they will allow us to use the pool safely, fairly and in accordance with the State of North Carolina guidelines.Please be advised that if these guidelines are not followed or if there are too many issues resulting from the limitations, then we will reassess our ability to keep the pool open.

Also, if our community is found to be out of compliance with the county regulations it is possible that the county could revoke our occupancy permit and we would be forced to close the pool at that point.
As our pool does not employ either a lifeguard or pool monitor, we ask that all residents please be vigilant in cleaning and sanitizing any areas which they use during their time at the pool.

The association does not make any of these decisions mentioned above lightly. These actions are being taken to protect the health and welfare of this community. We pledge to keep residents informed of all relevant developments and how they will affect any development operations.

It is also incumbent upon residents to take this situation seriously and do their part to minimize the spread of this deadly disease. Thank you for your cooperation and understanding.

Stay safe and stay healthy!!
Thank you,
Whitehall HOA Board