Board Meeting update – 6/15/2020

Dear Whitehall residents,

We met yesterday for a packed evening of agenda items. Here is some news you can use from your HOA board! 

  1.  Annual meeting in September. We are waiting on guidance from Wake County and the Governor’s office on whether or not it’s prudent to have an in-person annual meeting.  Currently, the most likely option is for us to do it remotely via Zoom.  If you are not familiar with how to use Zoom, go to to download the app for your computer. We will have a more definite plan after July’s meeting.
  2. Coupon books and roof assessments.  Only three more months left of the monthly roof assessment! If you chose to pay $166.67/mo, you’ll notice this was left out of the latest coupon book.  Replacement coupons are in process, but if you don’t get them in time for July, just send an extra $166.67 with your regular payment.
  3. Tommy Gattis “retirement”.  After 9 years as the unofficial Mayor of Whitehall, Tommy has decided to step down from official board member duties. (We’ll miss you Tommy!) These are some big shoes to fill, so if you are interested in serving as a board member, contact Gloria to get on the September ballot.
  4. Getting things fixed.  A reminder on how to get repairs, report trees down, and get approval for home improvement projects (now that we can’t just ask Tommy…):

Repairs to your unit: email the attached Maintenance Service Request form to

Repairs to common area items (broken address poles, trees down, etc): email or call Gloria, , 919-790-8000 x52508.

Home improvement: email the attached Architectural Request form (ARC) to

Emergencies outside of normal business hours: call the Sentry Management emergency number, (800) 932-6636

Pool opening

First, I would like to thank the members of the HOA Board for their time and effort over the past few days. Without everyone working together, we would not be at the point that we are concerning the pool opening.
I am happy to report the pool will be OPEN starting at 12 noon on Wednesday, June 3rd. However, this opening comes with additional guidelines and safeguards in place. Please be advised we have spoken with Pool Professionals, and other HOA’s as we have come to the final plan in order to be able to open our pool safely. All residents will need to adhere to the following rules:

  1. Based up on the CDC and county regulations the pool capacity is set for the time
    being at 42 residents. This capacity is based upon the number of Family Tables and the number of chairs we can fit while observing the 6’ social distancing guidelines.
  2. Because of the headcount limitation the pool will be for RESIDENTS ONLY. No
    outside guests are allowed at this time.
  3. Due to headcount, we ask that Residents limit the amount of time to between 2 and 3 hours to allow for availability to others.
  4. Updated rules for pool usage are attached and will be posted at the clubhouse.
  5. The 4 tables set up around the pool deck will be for families only.
  6. All deck chairs will have designated spaces marked on the deck, 6 feet apart to meet social distancing guidelines. Chairs may not be moved from their marked locations for any reason.

While we understand that the additional limitations are not ideal, they will allow us to use the pool safely, fairly and in accordance with the State of North Carolina guidelines.Please be advised that if these guidelines are not followed or if there are too many issues resulting from the limitations, then we will reassess our ability to keep the pool open.

Also, if our community is found to be out of compliance with the county regulations it is possible that the county could revoke our occupancy permit and we would be forced to close the pool at that point.
As our pool does not employ either a lifeguard or pool monitor, we ask that all residents please be vigilant in cleaning and sanitizing any areas which they use during their time at the pool.

The association does not make any of these decisions mentioned above lightly. These actions are being taken to protect the health and welfare of this community. We pledge to keep residents informed of all relevant developments and how they will affect any development operations.

It is also incumbent upon residents to take this situation seriously and do their part to minimize the spread of this deadly disease. Thank you for your cooperation and understanding.

Stay safe and stay healthy!!
Thank you,
Whitehall HOA Board